Administrative Assistant, Endocrinology

Position #: 250006ZG
Position: Administrative Assistant, Endocrinology
UH Facility: Medical Practices / Mgmt Services Org
Shift: Days
Status: Full-time
Work Days of Week: M-F

City: Cleveland

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ABOUT US

To Heal. To Teach. To Discover.

These words are more than just our mission, they embody the opportunities available to the world-class doctors, nurses, health care professionals and support staff who choose to join University Hospitals and Be the Difference.

From entry to executive level, every position and every professional at University Hospitals has a direct impact on our ability to offer excellent care to our patients, their families and our community.

Join Us and Be the difference in Advancing the Science of Health and the Art of Compassion.

Equal Opportunity Employer – veterans and individuals with disabilities

JOB DESCRIPTION & QUALIFICATIONS

Description

A Brief Overview

Provides direct administrative and operational support to daily work of department leaders and staff.

What You Will Do

Effective meeting scheduling and management including calendar and time management.
Organization of meeting materials, agendas, minutes, and other materials.
Assisting with telephone, correspondence, and other communications.
Preparing documents, reports, and presentations as requested in a timely, professional, and accurate manner.
Coordinates operational and special projects with internal and external customers
Serves as a liaison to the department while providing administrative support for department initiatives to achieve department goals and increase efficiency

Additional Responsibilities

Performs other duties as assigned.
Complies with all policies and standards.
For specific duties and responsibilities, refer to documentation provided by the department during orientation.
Must abide by all requirements to safely and securely maintain Protected Health Information (PHI) for our patients. Annual training, the UH Code of Conduct and UH policies and procedures are in place to address appropriate use of PHI in the workplace.

Qualifications

Education

High School Equivalent / GED (Required)
Associate’s Degree or 2 years of college level education (Preferred)

Work Experience

3+ years administrative and/or department work experience (Required)

Knowledge, Skills, & Abilities

Detail-oriented and organized, with good analytical and problem solving ability. (Required proficiency)
Notable inward and outward facing service, communication and relationship building skills (Required proficiency)
Ability to function independently and as a team player in a fast-paced environment (Required proficiency)
Must have strong written and verbal communication skills. (Required proficiency)
Able to work flexible hours as needed (Required proficiency)
Must have excellent organization skills with attention to detail. (Required proficiency)
Ability to coordinate work with minimal supervision on project specific tasks. (Required proficiency)
Ability to meet deadlines. (Required proficiency)
Ability to exercise good judgment on confidential matters. (Required proficiency)
Exhibits flexibility and ability to change priority as needed. (Required proficiency)
Knowledge of medical terminology (Preferred proficiency)
Demonstrated ability to use PCs, Microsoft Office suite, PowerPoint and general office equipment (Required proficiency)
Oracle/SSI Markview experience (Preferred proficiency)
Organizational management of multiple calendars and scheduling. (Required proficiency)
Demonstrated ability to use GPS system at level of Learning Administrator (Required proficiency)

Physical Demands

Standing Occasionally
Walking Occasionally
Sitting Constantly
Lifting Rarely up to 20 lbs
Carrying Rarely up to 20 lbs
Pushing Rarely up to 20 lbs
Pulling Rarely up to 20 lbs
Climbing Rarely up to 20 lbs
Balancing Rarely
Stooping Rarely
Kneeling Rarely
Crouching Rarely
Crawling Rarely
Reaching Rarely
Handling Occasionally
Grasping Occasionally
Feeling Rarely
Talking Constantly
Hearing Constantly
Repetitive Motions Frequently
Eye/Hand/Foot Coordination Frequently

Travel Requirements

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LOCATION

Working at University Hospitals

Careers at University Hospitals offers opportunities to provide care locally in the Cleveland area with the power to impact healthcare nationwide. As a leader in our industry, our staff share a commitment to Be the Difference in the lives of our patients and our communities, from Northeast Ohio and beyond. Take a look at this video to discover how we’re building an organization for the future, today. Note: video content was obtained prior to the COVID-19 pandemic.

Learn More

Read Video Transcript

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Contact Us

To contact University Hospitals Human Resources department, or to request a reasonable accommodation, please call 216-767-8900 or send us an email at employment@uhhospitals.org

Equal Employment Opportunity Statement

It is the policy of University Hospitals to provide equal opportunity to all of our employees and applicants for employment. Decisions concerning employment, transfers and promotions or other conditions of employment are all made upon the basis of the best qualified candidate without regard to race, color, national origin, age, religion, veteran status, disability, gender, sexual orientation, gender identity, or marital status in accordance with Federal and Ohio law. A qualified individual with a disability will be considered for employment on the same basis as non- disabled applicants if he/she can perform the essential functions of the job sought, with or without a reasonable accommodation, and without imposing a direct threat to the health or safety of others or him/herself. EEO is the Law

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